Position Summary:
The PMO Project Associate, Global Fleet Optimization is responsible for supporting the Global Marine Operations department by implementing, developing and adhering to the PMO processes including; tracking the status of program deliverables and milestones, supporting the adoption of the project lifecycle and methodologies, program and project level risk and issue coordination, monitoring the status of projects, coordination of the regular project and program level reporting cycles, post-project reviews and lessons learned.
Key Responsibilities:
- Implement PMO governance standards across the portfolio including tracking, monitoring and updating the status of program deliverables, status reporting and risk assessments.
- Manage program level action log. Assigning deadlines and following up with actions owners on deliverables and completion status.
- Create reports and presentations to show program progress using milestone tracking dashboards, timelines and s-curves for executive updates.
- Closely follow project development and track that each stage is completed appropriately and within time and budget.
- Effectively manage timely communication and interactions with key program stakeholders.
- Manage program level risks in accordance to company standard risk matrix. Analyze risk exposure and mitigation trends. Escalate project risks /problems when needed.
- Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the incumbent. The incumbent will be required to perform any other job-related duties assigned by their supervisor or management.
- Support the implementation of the PMO Project Management strategy including any processes and templates, across the entire project portfolio. Proactively support strategic PMO initiatives to improve the PMO organization, processes and tools
Required Education & Experience:
- Internal candidates: Knowledge of AMOS, Lotus Notes Database, the CAR process, budget, approval, reconciliation and reporting.
- Detail oriented with excellent analytical, financial and spreadsheet modeling skills.
- Ability to clearly and effectively present information to top management and public groups.
- Strong leadership and analytical skills and proven experience in supporting a small to medium size team of professionals.
- Excellent interpersonal skills with the ability to coordinate efforts of and get results from diverse, matrixed project teams.
- Strong ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Language requirements: English
- Solid written and verbal communications skills; particularly within a multicultural environment.
- Clear and precise communication with all levels of the organization are essential.
- Software: Proficiency in MS Word, Excel, PowerPoint, Visio, and Project required.
- Excellent organization and presentation skills.
- Ability to multi-task and manage multiple projects or initiatives in a fast-paced environment.