Station Administrator Coordinator – Southwest Careers 2023

Position Summary:

Key Responsibilities:

• General clerical tasks such as filing, distribution of miscellaneous items/documents, answering phones, mail processing, etc.
• Prepare and process station level pass requests
• Disseminates correspondence and information as required through Company email and board mail
• Miscellaneous station duties such as coordination of station keys, badge distribution, parking administration, etc.
• Develop and maintain understanding of Ground Operations and effective relationships with Ground Ops partner departments
• Order, maintain, distribute and audit all accountable documents
• Provides friendly service and maintains positive relationships with all internal and external Customers to resolve questions, discrepancies and procedural problems within established timeframes
• Responsible for maintaining the integrity of confidential, proprietary, and sensitive Company and personal information, including
• Employee files to ensure compliance with company guidelines, support planning decisions, engage stakeholders, and deliver on department goals and requirements
• Processes, verifies, balances and reconcile expense reports, invoices and Leader’s purchasing card as needed to prepare for accounts payable. Audits and provides balancing report to Leader weekly or as needed
• Procurement and distribution of Station supplies
• Prepares and coordinates detailed special, real time and recurring reporting for operational and non-operational procedures to evaluate status, company processes, etc.
• Maintains and archives historical records by documenting changes and revisions to materials such as memos, project files, presentations, spreadsheets, etc.
• Responsible for supporting cross-departmental projects/initiatives via communication and meeting coordination, preparation and organization of meeting materials, schedule preparation and distribution, document preparation, timeline and time frame documentation, luncheon planning, events, etc.
• Maintenance of station and staff phone lists, org charts, conference room schedules, etc.
• Responsible for station financials including verification of monies received from Station Sales, preparation of bank deposits, reconciliation and maintenance of petties, etc.

Required Education & Experience:

• Self-motivated with the ability to work with minimal direct supervision
• Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job
• Exhibits the ability to listen actively and attentively, take notes, and organize meeting materials
• Ability to perform work duties from [limited space work station/desk/office area] for extended periods of time
• Demonstrates experience using Microsoft Office products – Word, PowerPoint, Outlook, and Excel proficiency required
• Demonstrates the ability to deliver high quality results when contributing as an individual or member of a Team, including when under tight time constraints and/or while dealing with competing priorities
• Comfortable and articulate delivering formal communication, written and verbal, to various levels of the organization including
• Customers, subject matter experts, and Leaders
• Effectively follows Leadership direction
• Ability to organize and balance multiple concurrent tasks/assignments while maintaining a high degree of accuracy, attention to detail, and timely delivery
• Demonstrates good judgement when given confidential/sensitive information
• Required: High School Diploma or GED
• Able to assist in the definition of problems/challenges using various techniques to support realistic solutions, such as influencing strategies
• Preferred: Administrative experience
• Ability to plan and support special events such as luncheons, meetings, etc.
• Ability to communicate and interact with others in the English language to meet the demands of the job
• Able to support assignments/projects which are owned cross-departmentally
• Required: 1+ years of relevant work experience