Website American Airlines
Position Summary:
Responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.
Key Responsibilities:
- Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
- Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
- Leads/directs work with other support staff, as needed
- Liaises with CRE/Facilities and vendors to track local projects, as needed
- Maintains employee files, as necessary
- Supports auditing activities as required
- Assists with timekeeping functions, data entry, data verification, reconciliations and filing
- Processes bereavement letters and coordinates local communications and response
- Troubleshoots and escalates office technology issues, including telephone and copier machines
- Handles payroll processing in Workbrain for management and support staff
- Maintains Station meeting plans, including monthly emergency response
- Provides assistance with preparation of management presentations and special projects as required
- Tracks and verifies incentive funds earned
- Manages employee parking, including permitting and assignments, as required
- Performs other duties as required
- Manages records for OSHA, safety, etc. (301’s, weekly and annual)Assists with budget preparation and reconciliation, including monthly closeout of landing fees
- Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary
Required Education & Experience:
- Ability to prioritize work, be detail oriented and meet deadlines
- Ability to grasp concepts and functionality of specific software and programs
- Previous office/clerical experience
- Ability to perform in a fast paced environment and handle multiple tasks simultaneously
- Ability to be self-motivated with strong organizational skills
- Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
- Knowledge of policies, procedures, and corporate structure
- High School diploma or GED