Position Summary:
We are looking for another Executive Assistant to contribute to the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilize a unique skill set based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.
Key Responsibilities:
- Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
- Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
- Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
- Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
- Other administrative and project duties as requested
- Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
- Assist with PowerPoint presentations; Microsoft and Google applications when needed.
- Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
Required Education & Experience:
- Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
- Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.
- Previous experience partnering with senior management in a fast paced, innovative environment.
- Project Coordination experience needed at an intermediate complexity.
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
- Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
- Strong Excel, PowerPoint, mail and calendaring skills (Gmail and Google Calendar experience a plus).
- Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
- Strong relationship management skills, ability to build a personal network throughout the company.
- Experience working with/in large administrative teams.
- Skillful execution of administrative activities, with high attention to detail, organization and process.