Position Summary:
This role is responsible for developing, in conjunction with the Project Sponsor, a definition of the project. The Project Manager ensures that the project is delivered on time, to budget and to the required quality standard. He/she ensures the project is effectively resourced and manages relationships with a wide range of stakeholders. He/she will potentially work on multiple medium – high complexity projects simultaneously.
Key Responsibilities:
- Analyse and highlight the direct impact of changes on the business case with the sponsor
- Negotiate and facilitate the approval of necessary changes that still adhere to the Minimum Viable Product
- Re-baseline changes to project schedule, plan, business case/benefits plan and costs
- Facilitate initiation engagement and agreement with SME’s/business owners surrounding how the business case translates into a project in terms of the project components, approach, key stakeholders etc.
- Undertake required analysis to formulate and sign-off the project schedule including:
- Update business case with changing scenarios and plans.
- Rigorously manage the project to the agreed scope, ensuring that change control is applied to any potential changes in scope
- Ensure change log is updated.
- Develop the project schedule and define the critical path and key assumptions
- Analyse and/or investigate and present options/ alternatives to project steering committee/ sponsor in terms of suggested changes.
- Manage the integrated change control process by undertaking the following:
- Execute on quality components through duration of the project. Correct and/or escalate non-compliance to quality components timeously.
- Monitor and control delivery of all the different project components, dependencies and critical path.
- Undertake cost-benefit analysis to determine ROI for projects.
- Manage competing demands from stakeholders and negotiate conflicts to find workable solutions
- Utilise the outcome from the engagement session with Business owners/Sponsor as well as the project schedule to augment the PID
- Interrogate the business requirements/brief and objectives/benefits for a new project
- Engage with the project sponsor to agree parameters that define the technical and business scope of the project.
- Plan and recommend innovative risk mitigation and contingency solutions with project sponsor/ Steering committee and influence and drive its implementation
- Plan and execute proper project communication processes/ management, within and outside of the project structure, over the course of the project life cycle including communication channels and methods that will be used to share the project performance data, project progress.
- Monitor and drive these solutions to ensure their effective implementation, and update project plans if required.
- With the required background research, consultation and analysis, scope the project initiation document (PID)
- Establish a baseline to control the costs of the project throughout the project life cycle
- Define and track benefit metrics as agreed with sponsor
- Establishes the target plans across multiple projects.
- Monitor, control and manage the execution of the project according to the plan.
- Undertake formal and informal engagement with individuals that have concerns or are resistant to influence and gain their commitment
- Leverage costs saving and optimisation opportunities across projects, identifying and maximising re-use
- Plan and recommend innovative risk mitigation and contingency solutions with key project individual according to the escalation process, and influence and drive its implementation
- Estimate effort for work breakdown (tasks, activities, timelines, costs, resources, sequencing of tasks, dependencies, constraints etc.)
- Present and iterate changes with project sponsor, if required
- Co-create and update/maintain the project business case.
- Assist in defining governance structures and ensure adherence to all governance structures and approval protocols for project decisions
- Monitor the levels of commitment of different stakeholders to assess if, when and how to engage and influence them
- Review and evaluate the merits and impacts of potential project changes.
Required Education & Experience:
- Lean/ Safe/ Agile certification
- Project Management certification
- Relevant business Program Management experience (3 years experience)