Position Summary:
A Project Manager (PM) in Alshaya is accountable for overseeing, planning and driving one or more projects (dependent upon scale and complexity.) Typically but not limited to individual projects costing 1 to 5 million USD.
A PM is responsible for all elements of a project from inception through to completion and sign off with the customer. The role will include managing the budget, selecting the team members and ensuring the quality of the project or projects. The projects will be both cross departmental and have dependencies on other programs and projects therefore require a high level of collaboration, and management skills to deliver within the constraint of scope, quality, time and budget. The role necessitates strong interpersonal skills, with high level of experience working at an management level and coordinating with other senior-level multifunctional stakeholders to achieve an outcome.
Key Responsibilities:
- Delivery of the standard Project weekly status report and input to the Programme Board, supporting the Programme Manager where required.
- Defining clear roles & responsibilities based on RACI model and producing agreed project organogram.
- Responsible for project mobilization including obtaining commitment of project team resources with departmental Resource Managers.
- Supporting the Transition of the project to Business as Usual working with the Transition Manager to ensure the Transition documentation is in place and knowledge transfer conducted.
- Agreeing a clear set of project deliverables in accordance with the standard PMO methodology agreeing any exceptions / additions to standard artifacts
- Reviewing the initial Business Case and High level Plan with the Business Relationship Manager to ensure clear handoff & acceptance via Stagegate 0 for Project inception and that the high level Scope is clearly defined and understood.
- Used to working with Change Management to ensure both As-Is & To-Be Processes are put in place, Training, Organizational Modelling, Adoption & Benefits Realization plan are established where applicable.
- Management of 3rd Party vendors including onshore and offshore resource
- Used to protecting the Project scope and have an understanding of Change Control with the ability to articulate technical changes at Change Control Board (or CAB)
- Set up a clear communication cadence and alignment of the Project to the Alshaya Project standard Governance structure including Project Boards & Weekly Team Mtgs
- Running Project Implementation Reviews to determine Lessons Learnt ensuring the PIR document is completed and follow on actions are agreed and aligned with PMO Office.
- Familiarity with standard E2E Project Methodologies and able to lead the Project through the various stages of Initiation, Analysis & Design, Build, Test, Deploy, Hypercare & Closure with preparation & presentation of same for Exit & Entry reviews at Stage gate Forums.
- Familiarity of working with the internal Business Analysts and external consultants to define Business & Functional Requirements, ensuring the RTM is in place.
- Working with or as the Cutover Manager to ensure Dress Rehearsals are conducted and that a detailed Deployment Plan / Schedule of Events and Reversion plan are in place for Go Live.
- Management of Risks & Issues ensuring that a Risk Owner, Assignee, Mitigation plan and associated Risk scoring are defined and that Risks and actions are tracked and review on a weekly basis.
- Worked with key Project resources such as the Enterprise & Solution Architect and Technical Analysts ensuring that the High Level Design, Integration Catalogue and Integration Design documents are produced and signed off
- Based on the Business Case establishing the Project OpEx and CapEx Budgets and maintenance of same through the Budget Tracker working with PMO Finance Analyst to track Actuals against Forceast, monitoring Burn Rate and Cost to Complete, highlighting any variances to agreed budget.
- Used to working with internal Procurement or Vendor Management Office in supporting contractual negotiations
Required Education & Experience:
- Certificated in relevant systems where applicable
- Managed Project Budgets between US$ 1-5m
- Educated to Degree level
- Knowledge of any of the following Technologies Oracle RMS, ReSA, SIM, EPM, X-Store, Non Merch Procurement, ORCE & Responsys Campaign Execution , Chatbot, Service and Social Clouds, MW SOA, MFT IAM, OIM and Automic. Blue Yonder Planning solution including Allocation, AP, AO, EP, D&F, Strategic Pricing, Promos, Markdowns and CATMAN as well as ESO for Food. IBM Sterling Order Management, BI & A, Comarch Loyalty, Yext, HPS
- A good knowledge of Waterfall, Hybrid and Agile methodologies
- Managed between at least 2-4 projects through the End to End Project lifecycle
- Project Management Certification in Prince 2, PMP or Similar
- Skilled in using MS Office Products such as PowerPoint and Excel
- Will have worked with multiple retailers, hospitality or FMCG
- Delivered multi-country deployments
- Used to managing Project Teams of 10-20
- Will have between 3-7 years experience of managing project
- Whilst typically managing at Head of Dept Level, will have had interaction at CxO Level