Position Summary:
OPG is currently going through an extensive period of organisational change. This will be delivered through a transformational portfolio –. The forward-thinking plan is about changing the way we provide services. It will help us meet the growing needs of our users, partners and our stakeholders. It will make sure our users experience a better level of support. Overall, it will help us to respond to the changing needs of society. This is so we can create high-quality services that are accessible and affordable.
This role provides the rare opportunity to play a vital part in the delivery of the transformation portfolio
The successful candidate will assure best practice as well as the continued development and application of project procedures, tools, management information and techniques. They will provide guidance and insight as well as ensuring the portfolio is delivered to the agreed metrics
They will work collaboratively with wider PMO colleagues from across MoJ and the wider civil service to share best practice and role model the skills needed across organisation.
Key Responsibilities:
- Stakeholder Management – Advise the project team on appropriate tools and techniques for managing stakeholder relationships.
- Provide assurance to project managers on the effectiveness of stakeholder management arrangements.
- Finances- Ensure financial control is in place across the portfolio. Regular engagement with corporate finance to ensure accurate financial reporting is in place.
- Project Performance & Controls – Establish and operate project controls around Time Cost and Quality on behalf of the project manager, reporting on project progress and status to appropriate bodies.
- Change Management – Manage the change control process to effectively manage changes in scope of projects and/or programmes and update configuration documents as required.
- Team- Manage the PMO team and assist Project Managers in the identification, recruitment, development, deployment and reassignment of project resources throughout the project lifecycle.
- Assurance – Provide independent assurance over the portfolio to relevant governance bodies and Senior Responsible Owners/Sponsors.
- Lead on assurance activity including internal reviews and arranging external reviews e.g. Programme Gateway Reviews where applicable. Monitor the effectiveness of controls and ensure that recommendations from external reviews are acted upon. Provide a link into wider MoJ assurance activity such as service assessments, TCoP and Triage.
- Centre of Excellence – Build the PMO into a Centre of Excellence; a centre of expertise for project delivery, with high quality processes, tools, standards and documentation to enable the delivery of projects and programmes. Including ownership of the delivery and governance frameworks
- Prioritise and manage workloads
- Live OPG’s values
- Governance – Ensure appropriate governance is in place and is being followed by projects. Ensure key governance decisions are planned for at the governance forums to minimise risk of delay to progress and that governance routes are being followed and working effectively.
- Strong leadership with line management responsibility
- Guidance & Best Practice – Develop and embed best practice project management processes, tools and templates from the MOJ project delivery function. Provides direction and guidance to the project team. Ensure Microsoft Project is being utilised by project managers to effectively manage projects.
- Risks & Issues – Establish the project processes and standards for managing risks and issues. Provide assurance to project managers on the effectiveness of Risk and Issue management arrangements and advise on appropriate escalation routes.
- Work collaboratively with MoJ and wider government
- Display a commitment to change management and demonstrate best practice.
Required Education & Experience:
- Experience of multiple project methodologies
- Experience of working with programmes
- Experience of managing and assuring risk, budgets and change
- Strong written and oral communication skills
- Relevant programme/portfolio management qualification
- Experience of working in a transformational or business change environment
- Production of management information related to programme/project performance for senior stakeholders and project teams
- Excellent stakeholder relationship skills
- Experience of working in a PMO and a knowledge of its core processes and working practices
- Excellent organisational skills
- Results focused and able to work under pressure