Position Summary:
We are looking to appoint Personal Assistant to work to two of our Deputy Director’s (DD’s). The successful candidate should have the ability to plan and prioritise his / her workload and work calmly under pressure. They should also have excellent organisational skills, communication skills with the ability to engage with a wide range of internal and external stakeholders at all levels.
Key Responsibilities:
- Arrange meetings and leading on logistics for meetings – including room bookings and invitations, circulation and filing of papers / minutes.
- Directing and assigning work appropriately, including commissioning action such as drafting, updates and briefings etc.
- Accompanying the DD to meetings to take minutes/action points and follow up any actions as required.
- Manage all travel bookings.
- Ensure DDs are fully briefed and have relevant documents in advance of all meetings.
- Managing the DD’s emails and diary, ensuring that any scheduling conflicts are resolved immediately.
- Work with other PAs and Business Managers within CCMD to provide efficient support to the Senior Management Team.
Required Education & Experience:
- Strong interpersonal, communication and teamworking skills.
- Experience working as a diary secretary would be an advantage.
- Strong IT skills (i.e. the ability to work confidently in Word, PowerPoint, Excel, Outlook and Teams).
- Evidence of working collaboratively with senior management across the business and organisations.