Position Summary:
This role is to effectively manage all operational purchases, costs, invoices, timesheets, debtors and assets including all administrative processes.
This role will manage a team of +/- 3 and report to the Admin Manager.
Key Responsibilities:
- Ordering management including ensuring packing lists are completed accurately, invoices print on time and match confirmed packing lists;
- Distributions of stationary/ hardware/ packaging materials, etc., to Ops
- Control & distribution of PPE
- Quarterly supplier appraisals
Ensure weekly invoices are received from Labour Broker on time - Ensure all supporting documentation uploaded on Debtors Invoicing System
- Ensure all invoices submitted on Debtors Invoicing System (as per schedule)
- Update Invoicing system with SAP invoice numbers
Review DSO Report and follow up on outstanding balances - Build a relationship with relevant client’s accounts payable
- Give feedback to Admin Manager on progress
- Report all anomolies to Admin Manager
- Respond to P&L queries timeously and investigate where necessary
- Review P&Ls and submit journals to Shared Services
- Review P&L’s with branch manager monthly on workday 5
- Prepare SKF reporting and ensure sign off is done by branch manager monthly
- Collate & present monthly financial performance report on operations
- Liaise with Branch Manager on Manning, Equipment & other high costs monthly
Build a stable team within 4 months of taking on role - Ensure job profiles and performance planning docs are in place for all roles
- Skills gap analysis to be completed on all and training plans in place
- Maintain all absence & leave records daily / per incident.
- Action and communicate all known transgressions to Admin Manager.
- Conduct performance reviews with subordinates as per requirement
Required Education & Experience:
- Commercial & financial: Sound financial acumen and experience in adherence to budget, contract management and service level agreements (2 years);
- People management skills including leadership, performance management, people motivation and people development (minimum 1 year experience);
- Communication & conflict management skills to successfully deal with all levels, age groups and cultures of people – both internal and external (at least 1 year);
- Supporting and Co-operating including working well with people and adhering to principles and values
- Organising and Executing which includes planning, organising, delivering results & adhering to processes & procedures
- Grade 12
- Financial Diploma / Degree essential
- Advance Computer literacy level in MS Word, Excel, Powerpoint and Outlook
- Webcost, SAP and ICS experience beneficial