Position Summary:
Under direct supervision of a Staff Services Manager I, the incumbent will regularly perform a variety of clerical support duties and is expected to consistently exercise a high degree of initiative, independence and originality in performing assigned tasks. The incumbent independently types various forms and letters, prepares complex agreements and reports, enters information and prepares reports using various databases and programs, sorts and distributes mail, organizes and maintains files, maintains office supplies and assists with special projects.
Incumbent will perform typing duties using software such as Microsoft Word and Excel which are an essential part of the position and may include typing reports, deeds, contracts, Right of Way certifications, memorandums of settlement, encroachment permit applications, letters of permission and letters of Notice of Inspection to Grantors. Filing and record management may include creating, maintaining and purging files. Record keeping may include keeping logs on monthly production, completed datasheets, engineering transmittals, Appraisal comparable sales, and entering information into various database systems. Post documents and information in various databases. Close out files by verifying payment, checking accuracy of Deeds from Recorder’s Office and/or Title Company, and checking final documents. These tasks are all in support of project delivery.
Required Education & Experience:
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.