Website California Department of Forestry and Fire Protection
Position Summary:
The Director is required by Government Code Section 19818.12 to report (or to record) “…material changes in the duties of any
position in his or her jurisdiction”. The Position Essential Functions Duties Statement is used for this purpose. Enter identifying information and effective date at the right. Enter brief description of each of the important duties and responsibilities of the position below. Group related duties in numbered paragraphs and indicate the percentage of total time occupied. Indicate the “essential functions” of the position by placing an asterisk (*) in front of those individual duties you determine to be essential to the job. Discuss the duties with the employee assigned to the position. Both the employee and supervisor sign the document where indicated. The supervisor retains the original document and provides a copy to the employee.
Key Responsibilities:
- Provide purchasing support to various Divisions within the CAL FIRE Training Center.
- Utilize the Financial Information System of California (FI$CAL) to create Purchase Orders.
- Receive, review, and process claims for payment and ensure invoices comply with all State rules.
- Answer and research vendor and staff questions concerning payments, audits, and billings.
- Work with Training Center staff, other CAL FIRE field staff, and vendors to correct charges and billings.
- Establish and maintain procurement files for purchases.
- Initiate contact with vendors to acquire price quotes when requested.
- Assist certified purchasers in compiling the documents required for monthly Purchasing Card reconciliation.
- Assist in processing contract invoices.
- File invoices, purchase orders, receipts, and other finance-related documents.
- Prepare monthly reports as requested.
- Compose, edit, format, and prepare written correspondence as necessary using correct grammar and punctuation.
- Coordinate, schedule, track, and arrange equipment repair services when needed.
- Process incoming and outgoing mail.
- Attend meetings and take notes.
- Order, inventory, organize, and maintain office supplies.
- Maintain good working relationships.
- Assist with special projects and assignments.
- Assist Finance, Personnel, Contracts, and Assistant Chiefs with projects as needed which may require typing, photocopying, assembling, and distributing of materials.
- Assist in processing and distributing payroll warrants.
- Assist other Office Technicians as needed.
- Cover the front desk as needed.
- Other duties as required.
Required Education & Experience:
- Additional activities may include climbing stairs, standing long hours, as well as some bending, stooping or light lifting. Travel may be required. Proficiency in Microsoft Office, Excel and Outlook preferred.