Position Summary:
The Executive Assistant will provide administrative support to SSIC executives responsible for Samsung investment strategy planning and development. This role will provide the necessary operational support to keep SSIC moving forward competitively while facilitating collaboration across multiple SSIC groups.
Key Responsibilities:
- Extensive calendaring and schedule management, including prioritizing conflicting meeting requests, tracking action items and commitments of Executive, and following up to ensure completion.
- Provide support to the new employee’s onboarding processes.
- Handle errands, subscriptions, org chart, incoming and outgoing mail, and any other miscellaneous/ad hoc duties.
- Support and coordinate Samsung events and VIP attendees. Handle any reservations (ex. conference room, restaurant, and etc.), catering orders, room setup, and etc.
- Provide a service that is in line with the Executive’s work habits and preferences, including support to the Executive and team members outside of the normal business hours to handle unexpected requests.
- Ability to collect data and create analysis based on Executive’s request and needs.
- Coordinate complex domestic and international travel arrangements for the Executive, which includes flight, hotel, ground/local transportation and meetings.
- Provide support to other management team members within the organization to ensure unity and smooth operation.
- Manage stock of corporate items as required.
- Prepare and submit domestic/international travel and daily expense reports using internal system.
- Work with other internal and external admins to coordinate meetings and events.
- Manage internal communications on behalf of the Executive, which includes and not limited to, weekly staff meeting agenda, action items, and etc.
- Support special projects as required.
Required Education & Experience:
- Excellent written and verbal communication skills, interpersonal skills, and problem-solving skills
- Proactive mindset
- Exceptional organizational and time management skills with strong attention to detail
- Handle confidential material in sensitive and professional manner
- BA degree
- Bi-lingual – Korean/English preferred.
- Experience with project management
- Comfortable working in a fast-paced work environment and ability to work under pressure
- Familiar with Korean customs and practices
- Minimum 3 years of relevant work experience
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)