Position Summary:
We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. We are looking for someone who is located in PST or is completely flexible to align working hours to PST.
Key Responsibilities:
- Provide and support the implementation of business solutions
- Respond quickly to administrative requests from leaders and peers
- Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
- Perform and prioritize based on short timelines and dynamic business needs
- Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
- Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
- Take initiative and offer assistance where needed; adding value whenever possible
- Plan, coordinate, and improve upon org-wide events and engagement activities
- Think creatively to reduce company spending and improve efficiency
Required Education & Experience:
- Direct experience supporting a C-level executive
- Outstanding, polished oral and written communication
- A minimum of 5+ years consecutive Executive Assistant experience
- A college or vocational degree, or equivalent experience
- Ability to work flexible hours to assist the business needs of executive leaders
- Ability to achieve results under tight deadlines
- Experience using Google Suite, Expensify and TripActions
- Strong organizational skills and heavy attention to detail
- Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
- Gifted “scheduler” and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
- Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
- Experience comfortably interacting with everyone in the company, regardless of experience or title
- Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams