Website American Airlines
Position Summary:
Provides administrative, clerical and organizational support for two Managing Directors.
Key Responsibilities:
- Plan and prepare meetings and events: (logistics, budget, agendas, training material, presentations, catering, etc.) for the MDs and their teams
- Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
- Interacts with corporate clients and community business leaders
- Ability to prioritize conflicting departmental needs and requests
- Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
Protect the integrity of confidential information in all matters - Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
- Manage time and attendance for the team, expense reports, invoices, and supply ordering
- Responds to customer requests and complaints within limits of authority
- Work closely with the VP Executive Assistant
- Experience in heavy calendar management
Required Education & Experience:
- 2+ years’ work experience in a prior administrative role
- Working knowledge of MS Office to include Word, Excel, PowerPoint, Outlook, etc.
- Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
- Skilled analytics and problem solving
- Ability to prioritize work, be detail-oriented, and meet deadlines
- Willingness to cross-train with other administrative team members
- Known for your emotional intelligence and positive energy
- Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, NRTA tools
- High School Diploma
- Willingness to learn new skills as needed to perform job functions