Position Summary:
The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.
Key Responsibilities:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Own and manage conference room coordination and room calendar management
- Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
- Typing meeting notes, creating conference agendas and minor content curriculum creation
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
- Run work-related errands as needed
- Management of complex calendars and scheduling with diplomacy and discretion
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
Required Education & Experience:
- 2+ years administrative support experience at an executive level
- Excellent written and verbal communication skills
- Strong analytical skills
- Ability to create graphs in MS Office products
- Ability to learn organizational structure and the objectives of the team
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Ability to work a flexible schedule (Monday-Friday) and overtime as needed
- Strong organizational and communication skills and problem solving skills
- Associate?s or Bachelor?s Degree