Website California Department of Forestry and Fire Protection
Position Summary:
Under the direct supervision of the Accounting Administrator I (Supervisor), manager of the Systems Unit, the incumbent will maintain responsibility for performing system application activities, database creation, operation, and maintenance. The Associate Accounting Analyst
works independently in a highly technical area and will require a high level of coordination and cooperation with other areas.
Key Responsibilities:
- Update, and maintain Chart of Accounts and various crosswalk related to Financial Information Systems for California (FI$Cal) and legacy coding.
- Prepare and maintain Plan of Financials Adjustments (PFA). Reconcile various interfaces to ensure accuracy.
- Prepare and process reclass and cost allocations monthly.
- Analyze FI$Cal monthly reports to calculate amounts owed to the Clearing Account..
- Create and publish monthly month-end reports.
- Apply accounting principles and practices to determine where to post debit vs. credit and which ledger accounts to use and when, analyze data and draw sound conclusions utilizing FI$Cal data to draw conclusions, review discrepancies accurately and adopt effective course of action regarding accounting data.
- Prepare monthly labor reconciliation.
- Verify any errors in the monthly labor report. Work with Information Technology (IT) on timesheets upload.
- Communicate with FI$Cal on any systems error.
- Reconcile the employee master file on a monthly bases.
- Communicate with the Budget Office and Unit on any updates and/ or issues.
- Act as back up for department’s monthly reconciliations, financial statements, the year-end close (YEC) and the year-end open (YEO) process.
- Coordinates the completion of year-end financial reports to Control Agencies.
- This coordination includes preparation of procedures and training for the Aaccounting Office, and program staff consisting of field and headquarters employees.
- Provide technical and accounting knowledge to staff and the FI$Cal project to transition and support the ongoing development and implementation of FI$Cal.
- Participate in FI$Cal functional and integration testing, workshops, meetings, training, and workgroups to support ongoing development and implementation.
- Communicates with State Controller’s Office (SCO) staff administrators to ensure that appropriations, executive orders, re appropriated items, appropriation and expenditure corrections are processed.
- Communication with the Department of Finance (DOF) staff to identify processes needed for new legislative appropriations and transaction code needs; and with Department of General Services to effect corrections to SCO postings.
- Perform other work related appropriate duties as required.
Required Education & Experience:
- Excellent attendance, positive attitude, tactful, professional, ability to lead and work in a group, ability to get along well with others, ability to qualify for fidelity bond, knowledge of state accounting system, good analytical skills, and good communication skills.