Position Summary:
This Cape Town based role delivers secretarial services as per legislative requirements. The Company Secretary provides advice and support to Boards on governance matters and ensuring compliance with statutory and regulatory requirements.
Key Responsibilities:
- Responsible for administration relating to Board meetings, filing of documents and preparing Board Charters and Terms of Reference.
- Provide input into all corporate governance initiatives, to ensure alignment with the Group.
- Organizes and administers the smooth running of meetings, producing accurate minutes and resolutions.
- Assists the Board with the interaction/ communication with regulatory bodies, with respect to matters affecting the Board, such as governance requirements.
- Building professional relationships with key stakeholders within the business.
- Implement departmental agreed advice/guidance to directors both collectively and individually on their statutory and fiduciary duties, responsibilities and powers.
- Responsible for AGM administration across assigned entities and trusts.
- Facilitates communication with stakeholders and acts as point of consultation between external defined stakeholders and the organization, pertaining to relevant matters.
- Provides general support – maintenance of databases of information on directors and subsidiary companies, signing powers, etc.
- Provides oversight and monitoring of corporate governance and escalates Group wide issues.
- Provides legal transactional governance advice to assigned entities and trusts.
- Implement in line with departmental agreed interpretation of the Companies Act and best practice corporate governance (including adherence to regulatory governance requirements) to all directors and members of management, aligned to Group Governance
- Framework (GGF) implementation and annual assessment.
- Responsible for providing efficient and effective Company Secretarial services to the Board/Trustees and if so required, Committees as assigned.
- Ensures compliance with the Companies Act and any other applicable legislation in assigned entities and trusts.
- Accountable for GGF assessment/attestation, application and reporting across assigned entities and trusts.
- Implementation of the GGF, to ensure efficiencies and drive down the overall cost of Corporate Governance.
- Implement in line with departmental agreed interpretation of Company Secretarial processes through Agendas, Board composition, number of meetings held to address compliance matters, aligned to GGF implementation and annual assessment.
- Ensure that all group secretariat compliance matters are managed, addressed and presented and tabled at subsidiary Board’s in accordance with the compliance calendar applicable to subsidiaries.
- Governance Framework (GGF), when making decisions.
Required Education & Experience:
- Strong knowledge of statutory and regulatory requirements as per legislature.
- At least 5 to 7 years’ experience in a corporate secretarial environment, with Financial Services related experience being an advantage.
- Corporate Governance, Legal Practices, Regulatory Requirements, Stakeholder Relationships
- LLB Degree.
- Chartered Governance Institute Qualification will be advantageous.