Job Overview:
The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously. Other responsibilities will include:
What you’ll do:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
- Serve as representative on department team-building activities and peer recognition
- Typing meeting notes, creating conference agendas and minor content curriculum creation
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Own and manage conference room coordination and room calendar management
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex calendars and scheduling with diplomacy and discretion
- Run work-related errands as needed
- Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
What you’ll have:
- Strong analytical skills
- Excellent written and verbal communication skills
- Strong organizational and communication skills and problem solving skills
- Ability to work a flexible schedule (Monday-Friday) and overtime as needed
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts
- Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Associate’s or Bachelor’s Degree
- Ability to learn organizational structure and the objectives of the team
- 2+ years administrative support experience at an executive level
- Ability to create graphs in MS Office products
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)