Position Summary:
The primary purpose of this position is purchasing and procurement transactions, office machine operations, word processing, and special project assignments. The incumbent works closely with Forest Service employees as well as the public.
Key Responsibilities:
- Maintain the unit?s files in hardcopy and/or electronic format as required.
- Enter data into existing or newly developed databases using work center software systems.
- Requisition office supplies, equipment, forms, printing services, maintenance services, etc.
- Maintain procurement/purchasing files in accordance with regulations and agency directives and ensures procurement documentation is signed and attached.
- Accurately type correspondence, reports, or similar materials from handwritten or electronic drafts using a personal computer (PC) or similar equipment and word processing software.
- Prepare audits and transmit time and attendance reports for employees in the unit.
- Duties are listed at the full performance GS-5 level.
- Utilize database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.
- Review outgoing correspondence for grammatical accuracy and conformance with policy.
- Examine documents and data for completeness, discrepancies, and other special requirements.
- Receive visitors and handles calls of a routine nature, such as locations of key personnel and recreation opportunities.
- Distribute office supplies and special order items, reconciles purchases within the appropriate database in a timely manner.
Required Education & Experience:
- Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
- You must have one one year of general experience. General experience is defined as meeting one or more of the following: Clerical, office, or other work such as receiving and sorting incoming and outgoing mail; Using automated software to produce written documents; Maintaining office files; Answering phone calls in an office setting.
- Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.
- Subject to satisfactory adjudication of background investigation and/or fingerprint check.
- You must have one year of specialized experience equivalent to the GS-04 grade level in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Specialized experience is defined as meeting one or more of the following: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; Maintaining written records and files in electronic and/or hardcopy filing systems; Using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format.
- Males born after 12-31-59 must be registered for Selective Service or exempt.
- Bachelor’s degree or 4 years of successfully completed education above high school from an accredited business, secretarial or technical school, junior college, college or university. (Note: You must attach a copy of your transcripts.)
- This is a bargaining unit position represented by the National Federation of Federal Employees, IAMAW (does not apply to West Virginia locations).
- Successful completion of one-year probationary period, unless previously served.
- Must be a U.S. Citizen or National.