Administrative Coordinator – Southwest Airlines Careers

Position Summary:

Key Responsibilities:

• Provides support for all aspects of local Airport Movement Training including but not limited to Initial and renewal classes
• Open sort and respond to mail
• Operate PC equipment, utilizing word processing and spread sheet software
• Additional duties for Base Station Tech Ops Administrators
• Along with the Station Culture Committee, Plan, Organize and Execute all Station Cultural activities
• Responsible for preparing and submitting Employee changes such as promotions, terminations and job descriptions for respective areas
• Operate copy machine, fax machine and other standard office equipment
• Works on various Department projects as assigned by Departmental Leadership
• Plans and organizes events and prioritizes workflow to ensure efficient operation of the office
• Compiles data and prepare reports
• Provides support for all aspects of local SIDA Badging, including but not limited to Initial badging, renewal, and International seals
• Provides support for all aspects of AMT Training – tracks upcoming training, notifies AMTs and arranges for flights in One Res
• Maintains calendars, makes travel arrangements and handles travel reimbursements
• May perform other job duties as directed by Employee’s Leaders
• Manages the overall operation of the office and provides support to Tech Ops Leadership by setting appointments, arranging meetings.
• Purchasing all supplies and equipment and drafting correspondence
• Issues and audits accountable documents and reconciles Purchase Card transactions
• Manages departmental budget-related activities, reconciling and/or ensuring budgetary compliance
• Coordinates and leads volunteers to execute all Team meetings and functions
• Must be able to meet any physical ability requirements listed on this description
• Provides friendly services to and maintains positive relationships with all Internal and External Customers
• Lists employees on Must-ride flights in Altea Reservation System
• Provides support for required Employee Uniforms through contracted provider
• Updates databases, organize files and records, draft and proof correspondence, reports, presentations and other documents
• Provides support for all SWA badging – receive and distribute, resolves clocking issues and entry point issues, reconciling SWA monthly badge report

Required Education & Experience:

• Required: 2 Years – Business office or administrative experience
• Must function as a team player
• Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job
• Must be able to perform concurrent tasks and be able to execute assignment with multiple interruptions and shifts in priorities
• Must be able to read documents, follow instructions, learn and understand office procedures
• Preferred: Airline industry experience
• Must be able to operate multiline telephone with courtesy and sufficient speed
• Ability to communicate and interact with others in the English language to meet the demands of the job
• Required: High School Diploma or GED
• Must be able to perform mathematical computations
• Must demonstrate an extremely high regard for confidential and sensitive information
• Must be able to communicate effectively, both oral and written
• Excellent attention to detail and ability to function well with minimal supervision and/or assistance
• Must be proficient in all Microsoft Office programs and other department specific software packages
• Preferred: Some college coursework
• Ability to perform work duties from [limited space work station/desk/office area] for extended periods of time
• Ability to use a computer keyboard with sufficient speed and accuracy to meet the demands of the job
• Must possess excellent organizational skills